Live Case – Project
Develop a School District’s Onboarding Program for New Hires
A Collaboration Between
The Ashton-Franklin Center School District is in need of your support in developing an employee onboarding program to be launched August 2022. The district is looking to build an efficient and comprehensive framework, process, and set tools for carrying out the new employee induction process.
Some suggested activities include:
Review of existing documents and processes currently being used.
Research on best practices for onboarding new hires taking into account different training target groups, instructional and licensed staff as well as non-instructional staff such as those working in operations and facilities.
Identification of legal requirements for onboarding.
Curation and development of prototype job aids, road maps, organizational charts, and other tools that facilitate new hire orientation and job success.
A successful project would result in a prototype Onboarding Playbook, that includes 1) step-by-step instructions for orienting staff depending on their employee classification (e.g. licensed, instructional, operational staff), 2) collection of sample job aids, building maps, organizational charts, sample forms, etc. that should be supplied to new hires to facilitate orientation and successful transition into work roles.
Project Topics
Corporate Social Responsibility
Operations
Company Information
Company | Ashton-Franklin Center CUSD #275 |
HQ | Ashton, Illinois |
Revenue | N/A |
Employees | Unlisted |
Stage | Small Business |
Hiring Potential | N/A |
Website | https://www.afcschools.net/ |
Company Overview
Experiential Learning Program Details
School | Northern Illinois University (NIU) |
Engagement Format | Live Case - Think "Hackathon" or Case Competition with a whole class of students! This learning format allows educators to deliver experiential learning to students at scale. Students are often split into groups to work on a live case (or a series of cases) from a real host company that directly relates to key learning objectives. |
Course | Business in Action, Summer 2022 (Collum) – AFC School District |
Level |
|
Students Enrolled | 40 |
Meeting Day & Time | Mon & Wed 6:00-8:40 p.m. |
Student Time Commitment | 4-7 Hours Per Week |
Company Time Commitment | 1 Hour |
Duration | 7.57 Weeks |
Program Timeline
Touchpoints & Assignments | Due Date | Type | |
---|---|---|---|
Company & Projects Reveal
Company & Projects Reveal |
June 15th, 2022 | Event na | |
Teams Announced/Team Charters
Teams Announced/Team Charters |
June 27th, 2022 | Event na | |
Project Launch
Project Launch |
June 29th, 2022 | Event na | |
Visit with AFC School District Representative
Visit with AFC School District Representative |
June 29th, 2022 | Event na | |
Deliverable 1 Presentations
Deliverable 1 Presentations
|
July 11th, 2022 | Submission Required submission-required | |
Deliverable 2 Presentations
Deliverable 2 Presentations
|
July 20th, 2022 | Submission Required submission-required | |
Visit with AFC School District Representative
Visit with AFC School District Representative |
July 25th, 2022 | Event na | |
Deliverable 3 Final Presentation & Paper
Deliverable 3 Final Presentation & Paper
|
August 1st, 2022 | Submission Required submission-required |
Key Project Milestones
-
July 6, 2022 - Establish Status Quo and Parameters for New Onboarding Process
- Gather and analyze all print and digital materials the school district currently uses to onboard new employees.
- What are their purposes? How are they used? What messages are being communicated?
- Who are they targeting, and at what point in the onboarding process?
- What about the style and organization of the content? Are they succinct and visual or wordy and cumbersome?
- If you organize information into thematic categories (not necessarily mutually exclusive), what topics or themes emerge?
- Which information/messages would be best communicated through video?
- When will onboarding start? How long will it last? What activities need to begin prior to the start date?
- How will the program be delivered? What format(s) are available for engaging new employees in the onboarding process (virtual, in-person, hybrid)?
- What do new employees need to know about the culture and work environment?
- What policies and other documentation should be integrated into the program?
- What role will HR play in the process? What about direct managers? Co-workers? What information (agenda, checklist, etc.) will they need to engage new hires successfully and meaningfully?
- What kind of goals does the school want to set for new employees?
Suggested Deliverable:
Onboarding Program Scope
- Gather and analyze all print and digital materials the school district currently uses to onboard new employees.
-
July 20, 2022 - Explore and create strategies and tools for onboarding
- What do new employees need to know about the culture and work environment?
- What are the most effective strategies for helping new employees learn about decision making and communication structures and channels?
- What policies and other documentation should be integrated into the program?
- What factors are key to success for new employees, and how is their success evaluated?
- What are the common questions new employees have? Can you create a Q&A document or directory to support newcomers to the organization?
Suggested Deliverable:
Prototypes: Recommendations for onboarding programs and supporting tools (e.g. Checklist of what employees need to be successful; Q&A/Directory; Communication & Decision-making Trees)
-
August 1, 2022 - Make Actionable Recommendations for Onboarding New Employees
- How will you structure the onboarding experience for new employees? What are the various components and their associated goals?
- Are there materials from current onboarding practices that can be used or repurposed? What tools or resources need to be developed?
- How will each component of the process be delivered? How will employees engage content, material, and other employees?
- Can you create a detailed flowchart or storyboard that shows how the new employee will experience the process?
- What costs are associated with these plans?
- How do you suggest the school district gather feedback on the program and measure its success?
Suggested Deliverable:
A Practical Guide to Onboarding New Employees with Tools and Templates
Project Resources
- Sample Onboarding Schedule Day 1 (Previous School)
- Sample Onboarding Schedule Day 2 (Previous School)
- Mentee Binder Example (Previous school)
Industry Mentors
Academic Mentors
Assigned Students
There are currently no students assigned.