Scale Experiential Learning Without Scaling Administrative Complexity
CapSource helps colleges and universities launch, manage, measure, and grow employer-connected learning through one connected platform and optional partner-sourcing support.
Use CapSource to power capstones, consulting projects, live cases, simulations, internships, co-ops, mentoring programs, employer partnerships, and career-connected learning initiatives across your institution.
Higher Education Wants More Real-World Learning. Most Teams Need Better Infrastructure to Scale It.
Experiential learning is now central to student success, career readiness, employer engagement, accreditation narratives, alumni involvement, and institutional differentiation. But the work is often fragmented across faculty inboxes, spreadsheets, one-off partner relationships, disconnected systems, and manual follow-up.
CapSource gives institutions a practical operating model for experiential learning, combining software, templates, AI-assisted workflows, partner engagement infrastructure, outcome tracking, and optional services that help under-resourced teams execute with confidence.
Partner Sourcing
Build a stronger pipeline of employers, alumni, nonprofits, agencies, startups, and community partners.
Program Design
Turn broad partner ideas into scoped learning experiences that fit student capability, course goals, and timelines.
Operational Management
Coordinate students, teams, mentors, partners, milestones, resources, submissions, and feedback in one place.
Outcome Reporting
Track engagement, deliverables, evaluations, partner activity, and evidence of student learning.
CapSource is built for the teams responsible for making experiential learning real.
Whether you are running a single capstone course or building an institution-wide experiential learning strategy, CapSource helps you move from scattered activity to a repeatable operating model.
Who Uses CapSource?
CapSource supports the academic, administrative, and external stakeholders who need to collaborate to make high-quality experiential learning work at scale.
Deans and Academic Leaders
Standardize experiential learning, expand industry engagement, support strategic priorities, and demonstrate institutional innovation.
Faculty and Program Directors
Design stronger projects, cases, simulations, and mentoring experiences without rebuilding the process every term.
Career and Employer Relations Teams
Connect employers, alumni, and community partners to meaningful student engagement opportunities with better tracking and follow-through.
Experiential Learning Offices
Coordinate programs across departments, manage stakeholder workflows, and build a stronger evidence base for impact.
Workforce and Continuing Education Teams
Build employer-connected learning pathways, applied projects, talent pipelines, and industry-informed programming.
Industry and Alumni Partners
Submit projects, mentor learners, sponsor challenges, share expertise, and engage with emerging talent in structured ways.
Three Core Models for Real-World Learning
CapSource supports the major formats institutions use to deliver career-connected, industry-integrated, and project-based learning experiences.
Project-Based Learning
Live collaborations where students work with external partners on scoped business, policy, technical, research, or community challenges.
Cases and Simulations
Asynchronous applied learning experiences that help faculty bring real-world decision-making into courses without requiring a live partner every time.
Mentoring
Structured student, alumni, employer, and community mentoring programs with guided topics, deliverables, reflections, and measurable engagement.
One Platform. Many Experiential Learning Models. One Shared Operating System.
CapSource helps institutions standardize sourcing, scoping, onboarding, communication, deliverables, feedback, reporting, and partner relationship management across projects, cases, mentoring, internships, co-ops, and other real-world learning formats.
Platform Capabilities Built for Experiential Learning Operations
The CapSource platform gives institutions the structure needed to manage the full lifecycle of employer-connected learning, from the first partner conversation to the final outcome report.
Program Builder
Create project, case, simulation, mentoring, internship, co-op, and custom experiential programs with repeatable workflows.
Partner RFPs
Publish opportunities, collect proposals, qualify fit, and route partners into the right academic engagement.
AI-Assisted Scoping
Convert partner ideas into right-sized scopes aligned to learning goals, student skills, timelines, and deliverables.
Team Management
Collect preferences, organize participants, assign teams, connect mentors, and support stakeholder coordination.
Deliverable Tracking
Manage milestones, assignments, resources, submissions, partner feedback, evaluations, and final outputs.
Case Library
Browse, customize, create, and manage cases that bring real-world problems into the classroom.
Analytics and Reporting
Track participation, activity, stakeholder engagement, deliverables, evaluations, feedback, and outcomes.
Partner Network
Maintain relationship history, track collaborator activity, and use successful engagements to grow the network.
A Practical Workflow for Scaling Experiential Learning
CapSource helps institutions create a consistent process that can be repeated across departments, terms, partners, and programs.
1. Source
Invite the right companies, alumni, nonprofits, agencies, and community partners to contribute opportunities.
2. Scope
Turn raw ideas into academically aligned experiences with clear goals, milestones, deliverables, and roles.
3. Launch
Onboard students, partners, mentors, faculty, and administrators with shared expectations and resources.
4. Manage
Coordinate teams, assignments, communication, submissions, feedback, and stakeholder check-ins.
5. Measure
Capture outcomes, stakeholder feedback, deliverables, engagement data, and evidence of impact.
Need more than software?
CapSource can also help with the high-effort work that often prevents institutions from scaling: sourcing partners, scoping opportunities, building cases, recruiting mentors, and customizing workflows around your academic model.
Additional Services That Help Institutions Execute
CapSource is not just a platform. Our team can support the strategic and operational work that helps academic partners build sustainable employer-connected learning programs.
Project Sourcing
Identify, engage, and qualify companies, nonprofits, agencies, startups, and alumni organizations for student projects and applied learning programs.
Project Scoping
Translate partner goals, academic requirements, student skills, and timelines into clear, right-sized experiential learning scopes.
Experiential Learning Effectiveness Institute
Support faculty, staff, and administrators with training, frameworks, and best practices for designing better experiential learning.
Custom Feature Development
Adapt workflows, user experiences, reporting, and platform features to support specialized institutional needs.
Custom Case Design
Create applied cases, simulations, teaching materials, and activities that connect curriculum to real-world decisions.
Mentor Recruitment
Recruit, onboard, and organize mentors from employer, alumni, and professional networks to support students.
Common Use Cases
CapSource can support a wide range of academic, career-connected, and employer-engaged learning initiatives.
Capstones
Source, scope, manage, and measure real-world projects for undergraduate, graduate, and professional programs.
Live Cases
Bring current industry and community challenges into courses through short-format applied experiences.
Consulting Projects
Help students practice research, analysis, communication, project management, and client-facing skills.
Mentoring Programs
Structure alumni, employer, peer, and professional mentoring with guided curriculum and feedback.
Internships and Co-ops
Support structured work-integrated learning with clearer expectations, reflection, reporting, and outcomes.
Case Competitions
Coordinate partner challenges, student teams, judges, deliverables, scoring, and final presentations.
Employer Engagement
Create more structured ways for employers to contribute projects, cases, mentors, expertise, and sponsorship.
Program Assessment
Capture evidence that supports reporting, accreditation stories, continuous improvement, and stakeholder communication.
Flexible Ways to Start With CapSource
CapSource offers multiple ways to engage depending on your program goals, internal capacity, partner pipeline, and desired level of support.
Free Educator Access
Best for individual educators exploring CapSource, reviewing live examples, and beginning to organize real-world learning opportunities.
Includes access to educator registration, examples, and platform exploration.
Institutional Platform Plans
Best for programs, departments, schools, and institutions that want to manage experiential learning more consistently across stakeholders.
Pricing is based on platform scope, program volume, user needs, implementation support, and reporting requirements.
Services and Implementation Support
Best for teams that want support with partner sourcing, project scoping, case design, mentor recruitment, training, or custom workflow development.
Service pricing is scoped based on timeline, deliverables, sourcing intensity, program complexity, and desired outcomes.
Explore Live Examples From Academic Partners
See how schools use CapSource to organize real-world projects, partner engagement, and applied learning programs.
Frequently Asked Questions
A few common questions from academic leaders, faculty, and program teams evaluating experiential learning platforms.
Is CapSource a platform, a service, or both?
Both. Institutions can use the CapSource platform to manage experiential learning directly, and they can also use CapSource services for sourcing, scoping, case design, mentor recruitment, implementation support, and workflow customization.
Can faculty use CapSource without changing their entire course?
Yes. CapSource can support a full program, a course project, a live case, a short simulation, a mentoring activity, or a longer capstone. The workflow can be right-sized around the academic context.
Does CapSource help find partners?
Yes. CapSource can help institutions package opportunities, identify aligned partners, invite participation, qualify fit, and support the early pipeline needed to make employer-connected learning more scalable.
How does CapSource support reporting?
CapSource helps track participation, project activity, partner engagement, deliverables, evaluations, feedback, and program outcomes so teams can communicate impact more clearly to internal and external stakeholders.
What makes CapSource different from an LMS?
Traditional learning management systems are usually built around course content. CapSource is built around external stakeholders, real-world projects, partner intake, student teams, deliverables, feedback, outcomes, and relationship management.
Can CapSource work across multiple departments?
Yes. CapSource is designed to support both individual faculty-led experiences and broader institutional strategies that involve multiple courses, departments, partners, programs, and administrative teams.
Hear From Our Power Users
Hear directly from educators and program leaders who have used CapSource to support real-world learning.
“I’d love to have my students work on Live Projects in both my Operations Management and Information Systems classes in Spring. Now I can’t even imagine ever going back to teaching a class without including a live case project. I really appreciate all that your team and Toby are doing.
It’s really making such a difference to the learning opportunities we can provide our students.”
“I’d love to have my students work on Live Projects in both my Operations Management and Information Systems classes in Spring. Now I can’t even imagine ever going back to teaching a class without including a live case project. I really appreciate all that your team and Toby are doing.
It’s really making such a difference to the learning opportunities we can provide our students.”
CapSource has provided me with some really wonderful companies to work with. Their software and added services make designing and managing project-based collaborations easyI The students come up with such clever ideas working in teams on real-world cases and projects. I highly recommend adopting this for an upcoming course!
CapSource has provided me with some really wonderful companies to work with. Their software and added services make designing and managing project-based collaborations easyI The students come up with such clever ideas working in teams on real-world cases and projects. I highly recommend adopting this for an upcoming course!
“My students learned a lot by working on this Live Case Project with Hioki. Maki and her team from Hioki were amazing. They provided not only real world experience and opportunity to my students, but they were also very good about providing my students with industry insights and other information. I am so impressed with the opportunity provided to my students by Jordan Levy and his Capsource team that I want to continue doing the Live Case Projects for all my courses every semester. I appreciate Toby White’s leadership and initiative in developing this program for SUNY Potsdam. This collaboration creates such a huge value addition to the education we provide to our students, and will surely give them a competitive advantage in comparison to their peers at other Higher Ed institutions. I encourage all my colleagues to incorporate the Live Case Projects in all of their courses.”
“My students learned a lot by working on this Live Case Project with Hioki. Maki and her team from Hioki were amazing. They provided not only real world experience and opportunity to my students, but they were also very good about providing my students with industry insights and other information. I am so impressed with the opportunity provided to my students by Jordan Levy and his Capsource team that I want to continue doing the Live Case Projects for all my courses every semester. I appreciate Toby White’s leadership and initiative in developing this program for SUNY Potsdam. This collaboration creates such a huge value addition to the education we provide to our students, and will surely give them a competitive advantage in comparison to their peers at other Higher Ed institutions. I encourage all my colleagues to incorporate the Live Case Projects in all of their courses.”
I really enjoyed working with both industry partners. Both of the projects were ideal for social work students. Our students learned so much and did so much research. It was so neat for the Dean to also see how passionate our students were about homelessness and the environment. When people think of social workers, they think of counseling, not all the other things that we can that we do. I thought these projects were a really excellent way for social work students to build their skills and discover new ways they can serve as industry professionals.
I really enjoyed working with both industry partners. Both of the projects were ideal for social work students. Our students learned so much and did so much research. It was so neat for the Dean to also see how passionate our students were about homelessness and the environment. When people think of social workers, they think of counseling, not all the other things that we can that we do. I thought these projects were a really excellent way for social work students to build their skills and discover new ways they can serve as industry professionals.
Phil and Merlin from Remote Intelligence have been terrific industry mentors. We’ve met twice via Zoom, and they’ve been to Juniata College twice to talk with students in-person and to fly drone surveys over the property where we are conducting the invasive species survey.
Phil and Merlin from Remote Intelligence have been terrific industry mentors. We’ve met twice via Zoom, and they’ve been to Juniata College twice to talk with students in-person and to fly drone surveys over the property where we are conducting the invasive species survey.
I appreciate all your help and the help of the CapSource team.
I appreciate all your help and the help of the CapSource team.
You did a masterful job of going from the big picture on adidas’ 3 strategic pillars through to your product innovations, digital strategies, influencer partnerships and grassroots efforts. I think the students have a far better sense of how challenging and exciting your work is and I know we’ll have great ideas for this project based on the time you provided today.
You did a masterful job of going from the big picture on adidas’ 3 strategic pillars through to your product innovations, digital strategies, influencer partnerships and grassroots efforts. I think the students have a far better sense of how challenging and exciting your work is and I know we’ll have great ideas for this project based on the time you provided today.
I never used to have a summer as it was spent sourcing companies for projects and sorting out all the details in Excel. This platform has given me an environment to do everything I used to do manually. It has truly been a blessing!
I never used to have a summer as it was spent sourcing companies for projects and sorting out all the details in Excel. This platform has given me an environment to do everything I used to do manually. It has truly been a blessing!
To Melissa and the whole team at Centric Br ands, thank you for your generosity, time, effort and letting us into your space! Thank you for believing us and the students, and giving us such an incredible responsibility of working on the HERVE br and launch. This was real life – not just a made up project. The students truly gave it their all to deliver the best results to your team!
To Melissa and the whole team at Centric Br ands, thank you for your generosity, time, effort and letting us into your space! Thank you for believing us and the students, and giving us such an incredible responsibility of working on the HERVE br and launch. This was real life – not just a made up project. The students truly gave it their all to deliver the best results to your team!
The student work on the Centric Br ands HERVE project was tremendous. This was a real challenge, with a real br and. The students had a chance to apply what they’re learning in the classroom to something that was completely real-world and relevant.
The student work on the Centric Br ands HERVE project was tremendous. This was a real challenge, with a real br and. The students had a chance to apply what they’re learning in the classroom to something that was completely real-world and relevant.
I just want to thank Jordan and the CapSource team, Phyllis and IACBE, and the team Ronald McDonald House at Jacksonville for giving our students an opportunity to participate in experiential learning opportunity, and to provide feedback about how to take the classroom to a real-world issue and context. On behalf of Excelsior College, very appreciative of your time, expertise, and leadership. Beyond that, this provided a chance for our online students to engage with one another and with our instructional faculty in a different way. Very, very appreciative. Great learning opportunity! Great job by Ever Upward team too.
I just want to thank Jordan and the CapSource team, Phyllis and IACBE, and the team Ronald McDonald House at Jacksonville for giving our students an opportunity to participate in experiential learning opportunity, and to provide feedback about how to take the classroom to a real-world issue and context. On behalf of Excelsior College, very appreciative of your time, expertise, and leadership. Beyond that, this provided a chance for our online students to engage with one another and with our instructional faculty in a different way. Very, very appreciative. Great learning opportunity! Great job by Ever Upward team too.
“One of the main priorities for the SUNY Potsdam Lougheed Applied Learning Center is make experiential learning accessible for all our students and faculty. Adopting the CapSource CONNECT system has enabled us to better manage our growing network of industry partners so that we that we can more effectively coordinate and track projects across all three of our colleges.”
“One of the main priorities for the SUNY Potsdam Lougheed Applied Learning Center is make experiential learning accessible for all our students and faculty. Adopting the CapSource CONNECT system has enabled us to better manage our growing network of industry partners so that we that we can more effectively coordinate and track projects across all three of our colleges.”
Experiential learning is especially critical for business programs since blending theory and practice allows the students to build their confidence as they prepare for their professional careers. CapSource provides us with access to companies we would otherwise not be able to work with. They make it easy to identify the right organizations for every course given the overall structure, desired rigor, and teaching objectives.
Experiential learning is especially critical for business programs since blending theory and practice allows the students to build their confidence as they prepare for their professional careers. CapSource provides us with access to companies we would otherwise not be able to work with. They make it easy to identify the right organizations for every course given the overall structure, desired rigor, and teaching objectives.
I first learned of CapSource when one my colleagues highly recommended them. They have been incredible collaborators when Ramapo College hosted groups of business students (both graduate and undergraduate) from overseas universities. He masterfully crafted a panel of entrepreneurs, start-up experts and companies from his expansive network. The international students gained insights into the business environment in the metro-NYC area, as well as sharing ideas, posing critical questions and brainstorming solutions within this inter-cultural group of individuals. Ramapo College will continue to work with Jordan and CapSource and highly recommend any higher education institution to collaborate with them as well.
I first learned of CapSource when one my colleagues highly recommended them. They have been incredible collaborators when Ramapo College hosted groups of business students (both graduate and undergraduate) from overseas universities. He masterfully crafted a panel of entrepreneurs, start-up experts and companies from his expansive network. The international students gained insights into the business environment in the metro-NYC area, as well as sharing ideas, posing critical questions and brainstorming solutions within this inter-cultural group of individuals. Ramapo College will continue to work with Jordan and CapSource and highly recommend any higher education institution to collaborate with them as well.
Ready to Build a More Scalable Experiential Learning Strategy?
Schedule a strategy call to discuss your goals, current workflows, partner pipeline, academic programs, and where CapSource can help you create more leverage.