Experiential Learning Management System
Design, source, manage, measure, and scale industry-integrated learning experiences in one connected platform.
CapSource helps institutions centralize project-based learning, case-based learning, mentoring, partner engagement, program administration, analytics, and reporting so more students can access meaningful real-world learning without adding unnecessary operational complexity.
Built to Help Institutions Save Time, Reduce Cost, and Scale Quality
CapSource brings structure to the full experiential learning lifecycle so schools can coordinate more partners, support more students, and measure more outcomes without adding unnecessary administrative burden.
Save Money
Reduce the cost of designing, implementing, and growing effective experiential programs.
Save Time
Leverage our technology and team to quickly design, manage, and track programs.
Scale Easily
Use templates, repeatable workflows, and centralized management to support more programs.
Monetize Partners
Help employers and alumni organizations gain value while supporting experiential learning.
Track Outcomes
Collect data and feedback to better understand participation, progress, and impact.
Our customizable experiential learning management system allows you to:
On-board and gather requirements from educators, students, mentors, and partners
Solicit, qualify, and on-board companies, alumni, nonprofits, agencies, and sponsors
Design right-sized engagements using proven templates and guided workflows
Prepare all parties for launch with timelines, resources, expectations, and deliverables
Measure outcomes using feedback, evaluations, deliverable tracking, and exports
Manage long-term partner relationships and showcase successful collaborations
Powering Experiential Institutions & Programs
CapSource powers the experiential institution through a flywheel model that helps schools attract innovative industry partners, build high-impact learning experiences, produce more career-ready talent, and formalize stronger long-term partner networks.
The result is a scalable system that supports engagement, outcomes, and institutional growth across programs, departments, and stakeholders.
Three Core Ways to Deliver Real-World Learning
Project-Based Learning
Design, manage, and scale synchronous experiential learning where students collaborate directly with outside stakeholders through carefully defined projects. CapSource supports capstones, consulting projects, internships, co-ops, field work, research, and more.
Case-Based Learning
Browse, customize, and deliver asynchronous case-based experiences that help students apply course content to real-world scenarios. This model makes experiential learning more scalable and accessible across disciplines.
Mentoring
Support students, alumni, employers, and community members through structured one-on-one or cohort-based mentoring programs with guided discussion topics, deliverables, reflection, and outcome tracking.
Explore the CapSource Platform
CapSource supports the full lifecycle of industry-integrated learning, from program design and partner sourcing to student engagement, project management, evaluation, reporting, and long-term relationship development.
Program Builder
Build project-based, case-based, and mentoring programs with configurable goals, timelines, requirements, and resources.
Request for Proposals
Publish program-specific pages that help collaborators submit projects, support, or interest.
AI-Assisted Scoping
Turn raw partner ideas into right-sized, aligned experiential learning opportunities.
Project Templates
Use proven frameworks, milestone structures, and deliverable guidance.
Team Management
Collect student preferences, assign participants, and organize teams and collaborators.
Deliverable Tracking
Manage milestones, assignments, submissions, feedback, and progress.
Case Library
Browse and deliver asynchronous case-based learning experiences.
Custom Case Creation
Create original cases or adapt templates aligned to your curriculum and outcomes.
Mentorship Curriculum
Launch mentoring experiences with guided topics, reflection, debriefs, and resources.
Analytics & Reporting
Track participation, engagement, evaluations, deliverables, and outcomes.
Partner Network
Manage collaborator records, relationships, and engagement history.
Branding & Settings
Configure branding, templates, content, and program workflows around your needs.
Section-by-Section Platform Capabilities
CapSource is modular by design. Institutions can use the platform to build synchronous projects, asynchronous cases and simulations, structured mentoring programs, and institution-wide administrative workflows.
Projects
Direct, synchronous collaborations with companies, nonprofits, alumni, agencies, startups, and other external partners.
Source, scope, launch, and manage project-based learning programs
CapSource helps educators and program managers publish project opportunities, gather partner requirements, qualify submissions, and convert raw ideas into right-sized project scopes. Program creators can define project format, timeline, teaching goals, collaboration requirements, resources, milestones, deliverables, and stakeholder roles.
Once projects are launched, teams can manage student onboarding, preferences, team assignments, timelines, deliverables, feedback, evaluations, and outcomes in one centralized environment.
Project Sourcing
Request proposals from companies, alumni, nonprofits, agencies, startups, and sponsors.
Project Builder
Use templates and AI-assisted workflows to create well-scoped student projects.
Program Tracking
Track teams, milestones, resources, deliverables, feedback, evaluations, and progress.
Partner Relationships
Use successful collaborations to deepen long-term employer and alumni engagement.
Cases & Simulations
Asynchronous, real-world challenges that can be used to deepen applied learning across courses and programs.
Browse, customize, create, manage, and distribute real-world cases
CapSource's case-based learning system helps faculty incorporate real-world challenges without requiring a live company meeting every time. Institutions can browse a growing case library based on completed industry partner challenges, use cases with teaching guides and resources, or create their own case libraries aligned to disciplines, industries, skills, or learning outcomes.
Case programs can include activities, timelines, resources, student teams, submissions, assessments, and feedback, making them useful for one-week assignments, multi-week modules, simulations, bootcamps, or curriculum-wide applied learning resources.
Browse Library
Access real company challenges that can be incorporated into curriculum.
Create Cases
Develop original cases or adapt existing templates for specific learning goals.
Manage Activities
Organize timelines, resources, deliverables, assessments, and student teams.
Scale Curriculum
Use asynchronous cases to support more courses and more learners at lower lift.
Mentorship
Structured one-on-one or cohort-based mentorship experiences with guided curriculum and measurable engagement.
Create a more engaging mentorship experience with structure and accountability
CapSource supports mentorship programs with configurable goals, timelines, participation requirements, professional development topics, resources, deliverables, debriefs, reflections, and feedback. Programs can be built for individual mentor-mentee pairings, class-based mentoring, alumni mentoring, employer mentoring, career readiness programs, or cohort-based professional development.
Program managers can guide participants through suggested discussion topics, track participation, collect deliverables, evaluate outcomes, and keep mentorship connected to broader experiential learning and talent development goals.
Program Setup
Define mentoring goals, participants, requirements, curriculum, and timelines.
Guided Curriculum
Use professional development topics, prompts, modules, and resources.
Deliverables
Collect reflections, outputs, debriefs, and assessment evidence.
Outcomes
Track engagement, feedback, participation, and professional development progress.
Administration
Institution-wide tools for managing programs, people, content, analytics, branding, and integrations.
Coordinate experiential learning across programs, partners, and stakeholders
CapSource's administrative suite gives institutions more control over their experiential learning ecosystem. Teams can review analytics, customize content and templates, manage programs, track collaborators, configure branding, and support integration pathways with other institutional systems.
This is what allows CapSource to move beyond one-off project coordination and become infrastructure for repeatable, scalable, measurable industry-integrated learning.
Analytics & Exports
Report on platform, program, stakeholder, participation, feedback, and outcome data.
Content & Templates
Customize topics, templates, case materials, resources, and program content.
Program Management
Organize project programs, case programs, mentoring programs, and individual collaborations.
Network Management
Track collaborators, maintain contact records, and strengthen partner engagement over time.
Design & Branding
Configure colors, logos, icons, program pages, and organization-level design elements.
Integrations
Support embedded access, export workflows, LMS pathways, and system integration needs.
Explore Live Examples!
See how academic partners use CapSource to organize real-world projects, partner engagement, and experiential learning programs.
Hear From Our Power Users!
“I’d love to have my students work on Live Projects in both my Operations Management and Information Systems classes in Spring. Now I can’t even imagine ever going back to teaching a class without including a live case project. I really appreciate all that your team and Toby are doing.
It’s really making such a difference to the learning opportunities we can provide our students.”
“I’d love to have my students work on Live Projects in both my Operations Management and Information Systems classes in Spring. Now I can’t even imagine ever going back to teaching a class without including a live case project. I really appreciate all that your team and Toby are doing.
It’s really making such a difference to the learning opportunities we can provide our students.”
CapSource has provided me with some really wonderful companies to work with. Their software and added services make designing and managing project-based collaborations easyI The students come up with such clever ideas working in teams on real-world cases and projects. I highly recommend adopting this for an upcoming course!
CapSource has provided me with some really wonderful companies to work with. Their software and added services make designing and managing project-based collaborations easyI The students come up with such clever ideas working in teams on real-world cases and projects. I highly recommend adopting this for an upcoming course!
“My students learned a lot by working on this Live Case Project with Hioki. Maki and her team from Hioki were amazing. They provided not only real world experience and opportunity to my students, but they were also very good about providing my students with industry insights and other information. I am so impressed with the opportunity provided to my students by Jordan Levy and his Capsource team that I want to continue doing the Live Case Projects for all my courses every semester. I appreciate Toby White’s leadership and initiative in developing this program for SUNY Potsdam. This collaboration creates such a huge value addition to the education we provide to our students, and will surely give them a competitive advantage in comparison to their peers at other Higher Ed institutions. I encourage all my colleagues to incorporate the Live Case Projects in all of their courses.”
“My students learned a lot by working on this Live Case Project with Hioki. Maki and her team from Hioki were amazing. They provided not only real world experience and opportunity to my students, but they were also very good about providing my students with industry insights and other information. I am so impressed with the opportunity provided to my students by Jordan Levy and his Capsource team that I want to continue doing the Live Case Projects for all my courses every semester. I appreciate Toby White’s leadership and initiative in developing this program for SUNY Potsdam. This collaboration creates such a huge value addition to the education we provide to our students, and will surely give them a competitive advantage in comparison to their peers at other Higher Ed institutions. I encourage all my colleagues to incorporate the Live Case Projects in all of their courses.”
I really enjoyed working with both industry partners. Both of the projects were ideal for social work students. Our students learned so much and did so much research. It was so neat for the Dean to also see how passionate our students were about homelessness and the environment. When people think of social workers, they think of counseling, not all the other things that we can that we do. I thought these projects were a really excellent way for social work students to build their skills and discover new ways they can serve as industry professionals.
I really enjoyed working with both industry partners. Both of the projects were ideal for social work students. Our students learned so much and did so much research. It was so neat for the Dean to also see how passionate our students were about homelessness and the environment. When people think of social workers, they think of counseling, not all the other things that we can that we do. I thought these projects were a really excellent way for social work students to build their skills and discover new ways they can serve as industry professionals.
Phil and Merlin from Remote Intelligence have been terrific industry mentors. We’ve met twice via Zoom, and they’ve been to Juniata College twice to talk with students in-person and to fly drone surveys over the property where we are conducting the invasive species survey.
Phil and Merlin from Remote Intelligence have been terrific industry mentors. We’ve met twice via Zoom, and they’ve been to Juniata College twice to talk with students in-person and to fly drone surveys over the property where we are conducting the invasive species survey.
I appreciate all your help and the help of the CapSource team.
I appreciate all your help and the help of the CapSource team.
You did a masterful job of going from the big picture on adidas’ 3 strategic pillars through to your product innovations, digital strategies, influencer partnerships and grassroots efforts. I think the students have a far better sense of how challenging and exciting your work is and I know we’ll have great ideas for this project based on the time you provided today.
You did a masterful job of going from the big picture on adidas’ 3 strategic pillars through to your product innovations, digital strategies, influencer partnerships and grassroots efforts. I think the students have a far better sense of how challenging and exciting your work is and I know we’ll have great ideas for this project based on the time you provided today.
I never used to have a summer as it was spent sourcing companies for projects and sorting out all the details in Excel. This platform has given me an environment to do everything I used to do manually. It has truly been a blessing!
I never used to have a summer as it was spent sourcing companies for projects and sorting out all the details in Excel. This platform has given me an environment to do everything I used to do manually. It has truly been a blessing!
To Melissa and the whole team at Centric Br ands, thank you for your generosity, time, effort and letting us into your space! Thank you for believing us and the students, and giving us such an incredible responsibility of working on the HERVE br and launch. This was real life – not just a made up project. The students truly gave it their all to deliver the best results to your team!
To Melissa and the whole team at Centric Br ands, thank you for your generosity, time, effort and letting us into your space! Thank you for believing us and the students, and giving us such an incredible responsibility of working on the HERVE br and launch. This was real life – not just a made up project. The students truly gave it their all to deliver the best results to your team!
The student work on the Centric Br ands HERVE project was tremendous. This was a real challenge, with a real br and. The students had a chance to apply what they’re learning in the classroom to something that was completely real-world and relevant.
The student work on the Centric Br ands HERVE project was tremendous. This was a real challenge, with a real br and. The students had a chance to apply what they’re learning in the classroom to something that was completely real-world and relevant.
I just want to thank Jordan and the CapSource team, Phyllis and IACBE, and the team Ronald McDonald House at Jacksonville for giving our students an opportunity to participate in experiential learning opportunity, and to provide feedback about how to take the classroom to a real-world issue and context. On behalf of Excelsior College, very appreciative of your time, expertise, and leadership. Beyond that, this provided a chance for our online students to engage with one another and with our instructional faculty in a different way. Very, very appreciative. Great learning opportunity! Great job by Ever Upward team too.
I just want to thank Jordan and the CapSource team, Phyllis and IACBE, and the team Ronald McDonald House at Jacksonville for giving our students an opportunity to participate in experiential learning opportunity, and to provide feedback about how to take the classroom to a real-world issue and context. On behalf of Excelsior College, very appreciative of your time, expertise, and leadership. Beyond that, this provided a chance for our online students to engage with one another and with our instructional faculty in a different way. Very, very appreciative. Great learning opportunity! Great job by Ever Upward team too.
“One of the main priorities for the SUNY Potsdam Lougheed Applied Learning Center is make experiential learning accessible for all our students and faculty. Adopting the CapSource CONNECT system has enabled us to better manage our growing network of industry partners so that we that we can more effectively coordinate and track projects across all three of our colleges.”
“One of the main priorities for the SUNY Potsdam Lougheed Applied Learning Center is make experiential learning accessible for all our students and faculty. Adopting the CapSource CONNECT system has enabled us to better manage our growing network of industry partners so that we that we can more effectively coordinate and track projects across all three of our colleges.”
Experiential learning is especially critical for business programs since blending theory and practice allows the students to build their confidence as they prepare for their professional careers. CapSource provides us with access to companies we would otherwise not be able to work with. They make it easy to identify the right organizations for every course given the overall structure, desired rigor, and teaching objectives.
Experiential learning is especially critical for business programs since blending theory and practice allows the students to build their confidence as they prepare for their professional careers. CapSource provides us with access to companies we would otherwise not be able to work with. They make it easy to identify the right organizations for every course given the overall structure, desired rigor, and teaching objectives.
I first learned of CapSource when one my colleagues highly recommended them. They have been incredible collaborators when Ramapo College hosted groups of business students (both graduate and undergraduate) from overseas universities. He masterfully crafted a panel of entrepreneurs, start-up experts and companies from his expansive network. The international students gained insights into the business environment in the metro-NYC area, as well as sharing ideas, posing critical questions and brainstorming solutions within this inter-cultural group of individuals. Ramapo College will continue to work with Jordan and CapSource and highly recommend any higher education institution to collaborate with them as well.
I first learned of CapSource when one my colleagues highly recommended them. They have been incredible collaborators when Ramapo College hosted groups of business students (both graduate and undergraduate) from overseas universities. He masterfully crafted a panel of entrepreneurs, start-up experts and companies from his expansive network. The international students gained insights into the business environment in the metro-NYC area, as well as sharing ideas, posing critical questions and brainstorming solutions within this inter-cultural group of individuals. Ramapo College will continue to work with Jordan and CapSource and highly recommend any higher education institution to collaborate with them as well.
Ready to Explore the Platform?
Schedule a demo, review live examples, or register to begin exploring how CapSource can support your next project-based, case-based, or mentoring program.